Terms and Conditions for The Lake at Cromhall Quarry Event

Rules and Terms and Conditions - PLEASE READ BEFORE ENTERING!

 

1. Race organisation

Arctic Flappers Nippy Dippers is organised by The Bluetits Chill Swimmers C.I.C.

Registered office address: Unit 5, Glasfryn Road Business Park, Glasfryn Road, St. Davids, Haverfordwest, Wales, SA62 6FH

Company number: 12850580

Email: toot_toot@thebluetits.co

 

2. Entry pre-requisite

All entrants must be 18 or over.

 

3. Course

Arctic Flappers Nippy Dippers - 14 November 2026 at The Lake at Cromhall Quarry, Wotton Rd, Wotton-under-Edge, GL12 8AA

3.1 The distances will be clearly marked and marshalled.

3.2 Entrants must follow the marked course and instructions of the marshals at all times.

 

4. Equipment

As well as your usual swim kit and things to keep you warm, you will need:

  • A tow float and a swim hat

  • Swim shoes

  • If entering the 1100m or 750m swim, we strongly recommend nominating a warm up buddy to hold your robe and help you dress afterwards.

Equipment/state of dress that is not allowed:

  • Fins

  • Nudity

5. Cutoffs

While this is not a timed event, if the swim safety team feel that you need to be retired from the swim for any reason, you must do so without complaint.

 

6. Statement of risk

Outdoor swimming or dipping is physically challenging and carries with it the risk of personal injury, including (but not limited to) cold water shock, hypothermia, drowning, sickness from polluted water, injury from wildlife, other swimmers, other water users or debris in the water. In case of any doubt please consult your GP before booking.

 

7. Swimmers responsibility

  • The participant must be able to comfortably swim their chosen distance in water temperatures below 10ºC.

  • We will ask all participants of the 1100m and 750m swims to sign a declaration on the day confirming their ability to swim their chosen distance. Not signing this declaration may result in you not being able to take part in your chosen event, with no refund of entry fee. Please see booking information prior to purchase for further details.

  • Participants compete in this event entirely at their own risk.

  • Participants must attend registration at least 45 minutes prior to their estimated start time or will forfeit their entry with no refund of entry fee.

  • Each participant is responsible for making sure that they attend and listen to the safety briefing, and failure to attend will result in not being able to take part in their event. Refunds of entry fee will not be given for events missed due to missing the safety briefing.

  • Do not swim under the influence of drugs or alcohol.

  • If you are pregnant, have any health conditions or are taking prescribed medication you must obtain professional or specialist advice from your doctor before participating.

  • If you are asked to retire from the race you must do so without complaint.

  • The use of headphones is prohibited.

  • The use of fins or paddles is prohibited.

  • The participants shall treat all other entrants, spectators, Bluetit volunteers and the team at the venue with kindness and respect.

  • Littering will not be tolerated.

  • The organiser’s decision on whether or not a swimmer has infringed any of the above rules will be final.



8. Cancellation & entry charges

Cancellation by Participants

8.1 You may cancel your entry at any time, up to three days before the event. However, refunds are only available under the conditions outlined below.

8.2 You are eligible for a refund if you cancel within 14 days of purchase, in line with online selling regulations, unless:

  • Your entry was purchased within 14 days of the event date, or

  • The total value of your order is £42 or less.

8.3 No refunds will be issued more than 14 days after purchase (outside of exceptions above), regardless of the reason for cancellation. This includes inability to attend due to illness, injury, travel issues, or scheduling conflicts. We recommend obtaining sports event and travel insurance to cover these scenarios.

Cancellation or Changes by the Organiser

8.4 If the event is cancelled or if the event date or location is significantly changed such that you are no longer able to attend, you will receive a refund of the ticket cost only. We will not be liable for any other losses incurred.

Event Modifications

8.5 For safety reasons, we may shorten the swim distance or make other necessary adjustments to the event format.

8.6 No refunds will be provided for changes made for safety purposes.

8.7 No deferrals or transfers are allowed. This includes transferring your ticket to a different distance, event, or to a different person.

8.8 Entries on the day - All tickets are sold in advance, but there may be spaces available on the day due to non-arrivals. Spaces are not guaranteed, and you may not be guaranteed a patch and badge or goodie bag.

 

9. Filming

There will be filming and photographing during the event, and The Bluetits Chill Swimmers reserves the right to use all footage captured on the day.

 

By entering the event, you agree to abide by these rules.

 

ENTER NOW!